FAQs 2019

Frequently Asked Questions

Does CEC accept purchase orders for convention registrations and workshops?

CEC does accept purchase orders. Any purchase order processed and invoiced for Early Bird registration rates must be paid in full by the Early Bird registration deadline, September 30, 2018. A rate increase will apply on purchase orders billed at Early Bird rates that are not paid by September 30, 2018.

All invoices for convention registration generated on or after November 30, 2018 will need to be paid in full by December 30, 2018.

Purchase orders are subject to the CEC refund/cancellation policy. Please review the policy below before submitting a purchase order.

What is CEC’s refund/cancellation policy?

Registrations paid or promised by check, credit card, or purchase order are subject to the following: Before December 1, 2018, cancellations will be accepted in writing postmarked no later than December 1, 2018. A $50 cancellation fee will be deducted from all refund checks.

After December 1, 2018, cancellations will be accepted in writing postmarked no later than December 30, 2018. A $100 cancellation fee will be deducted from all refund checks. No cancellations accepted or refunded after December 30, 2018.

Substitutions will be accepted. Send substitution requests to: service@cec.sped.org.

Convention Workshops are non-refundable, regardless of form of payment. Substitutions will be accepted for convention registration and convention workshops. Substitution requests should be sent in writing to: service@cec.sped.org.

Lunch express options are NOT refundable after December 30, 2018.

If you need to cancel your registration, please send a cancellation request addressed to:

CEC 2019 Convention & Expo
2900 Crystal Drive, Suite 100
Arlington, VA 22202-3557

After December 30, 2018, no refunds will be accepted.

Do exhibitors need to pay a separate registration fee?

In most cases, there is no additional registration fee. If you are exhibiting at the convention, please refer to the registration and policy information on the expo site.

Does CEC offer group rates?

Yes, CEC encourages teams of special and general educators, paraprofessionals, and administrators to register from the same school or school district. We offer a 10% discount for groups of five or more. Group rates are granted only when all forms arrive together as a packet with full payment or an original purchase order.

Are there volunteer opportunities at the convention?

Volunteer opportunities are available to individuals who live or work in the host state of Indiana who are willing and able to commit to 8, 6, 4, or 2 hours of work during the week of convention. Volunteers receive up to a 40% discount off the advance rates according to the number of volunteer hours worked. Volunteer opportunities will open to all interested individuals on July 1, 2018.

If you live or work in Indiana, please visit the volunteer Signup Site to commit to volunteer time and to download the official volunteer form.

Please see the registration rates below:

Discount Minimum Number of Volunteer Hours Volunteer Registration Rates—Discount is off the Advance Rate
40%  8 hours $445    $270 member
$565    $339 nonmember
$320    $192 Students
 30%  6 hours $445    $315 member
$565    $395 nonmember
$320    $224 Students
 20%  4 hours $445    $356 member
$565    $452 nonmember
$320    $256 Students
 10%  2 hours $445    $400 member
$565    $508 nonmember
$320    $288 Students

Certificates are available for documentation of professional development hours.

Does CEC have any other miscellaneous fees?

Yes. A $35 fee will be charged for all returned checks.

Are there any rules at CEC 2019 I should be aware of?

Rules and Conditions

All attendees of Council of Exceptional Children’s (CEC) events agree to comply with all rules and conditions of the event, including all rules published at www.cec.sped.org and related event websites and brochures. Attendees of any CEC activity must wear the official event name badge to gain access to professional sessions, general sessions, workshops, and the Expo are closely monitored to prevent unauthorized persons from participating in the CEC event. CEC event registration may not be used for advertising, promotions, giveaways, sweepstakes, or other trade purposes without express written consent of CEC.

Attendees must behave responsibly at all CEC events. Threatening physical actions and disorderly or disruptive conduct will not be tolerated and may result in removal from the event, denial of access to event facilities and other penalties. CEC event attendees voluntarily assume all risk and danger of personal injury (including death) and all hazards arising from, or related in any way to the event, whether occurring prior to, during, or after the event, however caused and whether by negligence and/or otherwise. Rules and conditions are subject to change without notice.

Attendees may not under any circumstances conduct any live or recorded audio, video or photographic activities without the express permission of the Executive Director or Director of Membership, Marketing, and Communications. Contact Annie Baldauf at annieb@cec.sped.org with a request for photography/videography.

When/where is the next CEC Convention?

CEC 2019: January 29-February 2, 2019, Indianapolis, Ind.
CEC 2020: February 5-8, 2020, Portland, Ore.
CEC 2021: February 10-13, 2021, Baltimore, Md.
CEC 2022: January 15-19, 2022, Orlando, Fla.