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Housing

Louisville Tourism is the official housing provider for the Council for Exception Children’s 2023 Annual Convention and Expo in Louisville, KY. We are now accepting hotel reservations.  This process is in place to maximize savings and room availability for attendees and for accurate hotel counts for CEC. Please utilize this process for making reservations. 

Book your room online now

To reserve your room(s):

  • Online - https://mmxreservations.com/fer/#/Louisville?pageCode=landing 
    • Please select if you are a Non-Student or Student in order to proceed to the next screen to enter your arrival and departure dates.
  • Phone – 800-743-3100
    • Monday – Friday, 9 am – 5 pm Eastern time
    • Upon calling please be prepared to advise agents if you are a Non-Student or a Student.

Cancellation Policy – Reservations canceled on or after February 2, 2023 will be charged one night's room and tax to the card on the reservation.

If you have any further questions regarding the process, please feel free to reach out to CEC or the Louisville Tourism Housing Department at 800-743-3100 or email housing@gotolouisville.com.

CAUTION: Please be vigilant if approached by any other company or service that implies or claims to be an official housing provider of  CEC.  The CEC Annual Convention and Expo logo will be included on our housing site and all general communication materials. If you do not see the logo, they are not the official housing provider.
 

Frequently Asked Questions

As you can imagine, hosting an Annual Convention for 4,000 attendees in any city comes with its challenges both logistically and financially. In order for a host city to even consider giving us the space we need in a large hotel or convention center, we must agree to provide them with a proportionate amount of hotel room night revenue. Basically, in order to reserve enough space for the convention, we have to commit to use thousands of hotel room nights at contracted hotels. If we fail to use those rooms, CEC is fined. Those fines can reach upwards of $30k each year.

When you stay in the official hotel block you are staying at a hotel property that has been personally inspected and vetted by CEC staff for appropriate and adequate levels of quality of accessibility, accommodations, level of service, and safety and security. Additionally, for each night our guests stay in official contracted CEC Hotels, the hotels agree to pay CEC a small rebate. These rebates add up to thousands of dollars and are used to pay for meeting space rental fees. Removing this rebate means an increased price to hold the convention, which translates into steep registration price increases for attendees.

If convention attendees book outside the Official CEC Hotel Block, they are hindering our ability to meet the minimums required by our contracts, putting us in jeopardy of strict fines and also depriving CEC of the hotel rebates needed to offset convention expenses to keep registration costs low.

While we can understand the immediate attractiveness of an online deal for accommodations outside of the block, CEC would like attendees to understand the long term repercussions to the future of the Annual Convention caused by choosing to not to stay within the block. Failing to meet room block commitments will mean increased registration prices for attendees in the future, and could mean cities will be unwilling to work with us to host our convention in years to come. 

There is no single headquarters hotel for CEC 2023. All of our events, including sessions, meetings, and our Closing Party, will be held at the Convention Center.

Our unofficial headquarters hotels are the Marriott Louisville Downtown and the Omni Louisville, which are both approximately 2 blocks from the Convention Center.

 

Looking to save on your room? Consider room sharing!

CEC has set up an online portal for attendees to share information with anyone wishing to share a hotel room within the housing block. Take advantage of the opportunity to cut costs even more by using the links below to join the list of people searching for roommates or view the current list. 

Disclaimer: Please note that CEC will not be matching you up or assigning roommates. This space is designated as a meeting place for you to get in contact with potential roommates; however, it is your responsibility to set up arrangements. CEC is not responsible for any liability or financial obligation that may arise from voluntary matching made via this space.

 

Last Updated:  29 June, 2022

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