2024 Hotel Information
CEC is pleased to be working with Orchid.Events as the official housing bureau for the 2024 Convention. All hotel rooms in San Antonio at CEC's special rate are fully booked.
If you need help with your existing reservation, call 1-888-585-7422 to speak with a Orchid.Events customer care representative. Orchid.Events is open Monday-Friday 8:00 a.m.-5:00 p.m. MT, excluding Federal Holidays.
Reservation Reminders
Please make sure you review the below information prior to your arrival in San Antonio.
- Orchid Events does not pre-charge credit cards and only uses the card on file as a guarantee or means to charge applicable cancellation fees.
- Hotels will collect full payment at check-in. Be sure you have the credit card you plan to use for payment with you at check-in. If you will not have the card with you, please contact the hotel for a credit card authorization form.
- Hotels will require a credit card for incidentals. A hold will be placed on the card for a certain amount, typically $50, per night. Unused funds will be released upon check-out.
- Hotels may charge a deposit of one night's room and tax on or after Feb 12, 2024. Your hotel may choose not to charge the deposit but will use your card to guarantee your reservation and to enforce any cancellation fees.
- If you do not arrive on your scheduled arrival date, the hotel will consider you a no-show and cancel your entire reservation. Please verify your arrival date at least 3 days before your stay.
- Hotels may charge an early departure fee if you depart prior to your scheduled departure date. Please verify your departure at check-in.
Be Alert: Unauthorized housing companies have been approaching CEC attendees and exhibitors offering hotel reservations via unauthorized or even sham websites, e-mail communications and phone calls. These companies are in no way affiliated with CEC, the 2024 Convention & Expo, or Orchid.Events. Neither CEC nor Orchid.Events can verify the authenticity of these companies or the reservations. Orchid.Events is the only official housing provider for the meeting.
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1. San Antonio Marriott Riverwalk Rate: $223 +Taxes & Fees Adjacent |
2. Grand Hyatt San Antonio Rate: $249 +Taxes & Fees Adjacent |
3. San Antonio Marriott Rivercenter Rate: $228-248 +Taxes & Fees 1 Block |
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4. La Qunita Inn & Suites San Antonio Riverwalk Rate: $199 +Taxes & Fees 2 Blocks |
5. Menger Hotel Rate: $229 +Taxes & Fees 4 Blocks |
6. Hilton Palacio del Rio Hotel Rate: $209 +Taxes & Fees 4 Blocks |
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7. SpringHill Suites San Antonio Downtown/Alamo Plaza Rate: $229 +Taxes & Fees 5 Blocks |
8. Hampton Inn San Antonio Downtown (Riverwalk) Rate: $169-179 +Taxes & Fees 5 Blocks |
9. The Westin Riverwalk San Antonio Rate: $229 +Taxes & Fees 5 Blocks |
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10. Hyatt Place San Antonio Riverwalk Rate: $239 +Taxes & Fees 7 Blocks |
11. Sheraton Gunter Hotel Rate: $199 +Taxes & Fees 7 Blocks |
12. Fairfield Inn & Suites by Marriott Rate: $169 +Taxes & Fees 5 Blocks |
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13. Emily Morgan Hotel, a Doubletree Rate: $229 + Taxes & Fees 5 Blocks |
Frequently Asked Questions
As you can imagine, hosting an Annual Convention for 4,000 attendees in any city comes with its challenges both logistically and financially. In order for a host city to even consider giving us the space we need in a large hotel or convention center, we must agree to provide them with a proportionate amount of hotel room night revenue. Basically, in order to reserve enough space for the convention, we have to commit to use thousands of hotel room nights at contracted hotels. If we fail to use those rooms, CEC is fined. Those fines can reach upwards of $30k each year.
When you stay in the official hotel block you are staying at a hotel property that has been personally inspected and vetted by CEC staff for appropriate and adequate levels of quality of accessibility, accommodations, level of service, and safety and security. Additionally, for each night our guests stay in official contracted CEC Hotels, the hotels agree to pay CEC a small rebate. These rebates add up to thousands of dollars and are used to pay for meeting space rental fees. Removing this rebate means an increased price to hold the convention, which translates into steep registration price increases for attendees.
If convention attendees book outside the Official CEC Hotel Block, they are hindering our ability to meet the minimums required by our contracts, putting us in jeopardy of strict fines and also depriving CEC of the hotel rebates needed to offset convention expenses to keep registration costs low.
While we can understand the immediate attractiveness of an online deal for accommodations outside of the block, CEC would like attendees to understand the long term repercussions to the future of the Annual Convention caused by choosing to not to stay within the block. Failing to meet room block commitments will mean increased registration prices for attendees in the future, and could mean cities will be unwilling to work with us to host our convention in years to come.
The headquarters hotel for CEC 2024 is the Grand Hyatt San Antonio, which is directly next to the convention center. Currently, all sessions, meetings, and other events are planned to be held in the convention center.
There is no transportation or transportation assistance provided between the hotels and the convention center. All hotels in the official CEC block are within walking distance of the convention center.
Looking to save on your room? Consider room sharing!
CEC has set up an online portal for attendees to share information with anyone wishing to share a hotel room within the housing block. Take advantage of the opportunity to cut costs even more by using the links below to join the list of people searching for roommates or view the current list.
Disclaimer: Please note that CEC will not be matching you up or assigning roommates. This space is designated as a meeting place for you to get in contact with potential roommates; however, it is your responsibility to set up arrangements. CEC is not responsible for any liability or financial obligation that may arise from voluntary matching made via this space.